Some companies run a series of extended selection procedures (assessment centres) each lasting one or two days, and sometimes longer. Usually these are after the first round of interviews and before making the final selection, but they can be used as an initial selection process. They are usually held either on company premises or in a nearby hotel, and are considered by many employers to be the fairest and most accurate method of selecting staff. This is because they give a number of different selectors a chance to see you over a longer period of time than is possible with a single interview, and the chance to see what you can do, rather than what you say you can do, in a variety of situations.
Assessment centres typically include a number of elements.
• Social/informal events, where you could meet a variety of people, including other candidates, the selectors, recent graduates and senior management. This is an excellent opportunity for you to find out more about the organisation and to ask questions in a more informal setting. Although these events may be billed as informal, and not part of the assessment process, behave in a way that reflects well on you. Avoid any excesses of food, behaviour and alcohol, and don't use drink as a crutch for failing nerves.
• Information sessions, which provide more details about the organisation and the roles available. Listen carefully, as it is likely to be more up-to-date than your previous research. If you are unclear about anything, ask. It is often good to have a question prepared for these sessions, but make sure it is a sensible question and not one that has already been covered. Asking inappropriate questions just to get noticed does not impress the selectors.
• Tests and exercises designed to reveal your potential.
Selectors at assessment centres measure you against a set of competencies, and each exercise is carefully designed to assess one or more of these areas. Do not worry if you think that you have performed badly at any stage; it is more than likely that you will have the chance to compensate later on. It is also worth remembering that you are being assessed against these competencies and not against the other candidates, so rather than trying to compete against them, make sure that you demonstrate the qualities the organisation is looking for. Remember that assessment centres are extremely expensive to run and that you have already come a long way to be invited - you may have as much as a one in six chance of being selected.
Ask if careers service delivers aptitude tests or run presentation skills workshops and look on employer files for information about the exercises used. If you have a disability which could affect your performance in any of the exercises mentioned, you might wish to discuss the matter with the employer prior to attending the assessment centre.
'Above all you can actually enjoy this sort of thing -really. The assessors just want to get to know you and see how you react to different situations'.
INTERVIEWS
You are still likely to encounter either one-to-one or panel interviews at assessment centres. These are likely to probe any doubtful areas that may have emerged at a first interview, so it is worth reflecting back and thinking about how to handle them. Interviews at this stage are likely to be much more in-depth than those you experienced during the first stages of selection, and could be with someone from the department/division to which you are applying, or even with the person with whom you would work if you got the job. Questions may refer back to your first interview, to assessment centre activities or to aptitude test results; be prepared to be challenged on your answers, but keep calm, consider your answers, and avoid being defensive. You may be asked many of the same questions that you were asked at first round. Don't assume that your interviewer is familiar with the answers you gave at that stage, but treat this subsequent discussion independently. Whatever the type of interview, the same principles mentioned earlier apply.
PSYCHOMETRIC/APTITUDE TESTS
These are timed tests, taken under examination conditions, designed to measure your intellectual capability for thinking and reasoning, particularly your logical/analytical reasoning ability. More and more organisations are using these tests at a much earlier stage in the selection process and it may be that you are not tested at the assessment centre itself. The tests should be carefully designed for the role for which you have applied, and are meant to be challenging, but do not depend on your having prior knowledge or experience of that role. It is more important to get the right answers than it is to finish. Most tests are designed so that only very few candidates both finish and get the correct answers. Most tests are multiple-choice in format, and you should be given sample questions with your letter of invitation.
Before the testing session begins you have the opportunity to work through some example questions, which are not taken into account when the tests are marked, but are there to ensure you understand what is expected of you.
If English is not your first language or if you are dyslexic, you are advised to declare it before doing the test, as the organisation might be able to allow you extra time or grade your results more appropriately. Test materials can be adapted for the visually or hearing impaired, but you need to alert the assessors of your circumstances in advance.
Practice tests are available on the websites listed in the Information sources, and may be available through your careers service. These give you an indication of your likely performance as well as familiarising you with the types of questions posed. Whatever your experience:
• pay careful attention to the instructions;
• ask for clarification if you don't understand the examples;
• work as quickly and accurately as you can;
• skip over any questions you get stuck on, but make sure that you record the answer to the questions in the correct boxes;
• practise working without a calculator as you may not be allowed to use one, and revise basic mathematical operations if you haven't done numerical work for a long time; your careers service may be able to suggest some useful books.
Personality inventories
These assess what you are like as a person and how you might react in different situations. They are not usually timed, have no right or wrong answers, and are often used to help ensure you would fit into the employing culture and to identify a working situation which would suit you. You cannot practise for these tests, but you should answer honestly and avoid trying to second-guess correct answers. There are several personality inventories available across the Internet, but these are of variable quality and won't, in any case, affect your performance in a recruitment situation.
CASE STUDIES
In this kind of exercise you are given a set of papers relating to a particular situation and asked to make recommendations in a brief report. The subject matter itself may not be important; you are being tested on your ability to analyse information, to think clearly and logically, to exercise your judgement and to express yourself on paper. 'The exercise was very time-pressured and I made the mistake of reading all of the information given before starting to write anything down. I got the impression that not all of the info was supposed to be relevant and that they were testing our ability to sift through written material to extract the most important things.'
IN-TRAY EXERCISES
In this type of business simulation exercise you are given a heaped in-tray full of company memos, telephone and fax messages, reports and correspondence, together with information about the structure of the organisation and your place within it. You are expected to take decisions on each item: deciding priorities, drafting replies, delegating tasks or recommending action to superiors, and so on. The exercise is designed to test how you handle complex information within a limited time, and gives you the chance to show you have the communication and planning skills necessary for the job. Some organisations also want to know why you have made certain decisions and may ask you to annotate items in the tray or discuss your decisions later.
GIVING PRESENTATIONS
You may be asked to prepare a short talk for presentation to the other candidates and/or the selectors. Sometimes you are asked to bring a prepared presentation to the assessment centre, but usually it has to be prepared on the day. You may be given a subject or have completely free choice; it can be worthwhile to have a brief presentation on a subject dear to your heart already prepared. Whatever the case, try to avoid talking about anything too commonplace or technical. Remember that you could be asked supplementary questions, so it needs to be a subject on which you have further information to hand. Again, the subject matter is not necessarily important in itself; the organisation wants to know whether you can structure a talk and put information across effectively.
• Plan your presentation carefully along A-B-A lines: Tell them what you're going to tell them, tell them, and then tell them what you've told them.
• Limit your points to no more than six main messages.
• Pitch the level of your talk at your audience and keep it clear. Don't give too much detail.
• Support your ideas and themes with anecdotes, examples, statistics and facts. Don't be afraid to use humour appropriately.
• Aim for a conversational delivery and talk from notes, rather than memorising or reading from a full script. You may find it helpful to fold or cut notes to hand size (5"x 4" index cards are just right).
• Make eye contact at some point with all members of the group.
• Talk to the group, not at it.
• Keep to time. Bear in mind that your nerves can speed you up or slow you down on the day.
• Speak clearly, don't gabble or mumble, and talk louder than you think necessary.
• Be aware of your body language and don't fidget as you talk.
• Try to get someone to listen to you talk beforehand, so you know if you have any annoying habits, or if you repeat words like 'OK', 'er...' or 'you see' too often.
• If you are using an overhead projector, avoid walking in front of the screen, or reading the transparencies out loud to your audience. Refer to them by all means, but let them illustrate/back up/summarise what you are actually saying -images are generally more effective than words.
• Handle any questions using the mnemonic, TRACT - Thank the questioner, Rephrase the question for the rest of the audience, Answer the question to the group, Check with the questioner that they are satisfied, and Thank them again.
If you have been asked to prepare a presentation beforehand, make sure that you do and practise it in front of an audience. Even the most confident presenters come unstuck if they have not prepared sufficiently.
GROUP ACTIVITIES
Most graduate jobs involve you working with other people in some way, and most assessment centres involve a substantial element of groupwork. Whether you have to complete a practical task or take part in a discussion, the selectors are looking for your ability to work well with other people. It is important to remember that good teamworking is not necessarily about getting your ideas taken forward, but listening to, and using, others' ideas. There are some basic rules to follow in this type of exercise.
• Get a good grasp of any information you are given, but don't waste time on minute details.
• In the light of the information given, decide your objectives and priorities, then make a plan and follow it.
• Be assertive and persuasive, but also diplomatic.
• Remember that the quality of what you have to say is more important than how much you have to say.
• Actively listen to what everyone else has to say, through nodding, smiling and eye contact, and try to get the best contribution from everyone in the group. Don't assume that shy or quiet members have nothing to contribute.
• Find the balance between taking your ideas forward and helping the group to complete the task set constructively.
• Keep your cool and use your sense of humour.
• Make sure the group keeps to time.
Don't be put off if a member of your group takes over and dominates the conversation not allowing anyone else to have a say. The worst way to deal with this type of candidate is to try and compete and shout over them. A better way of dealing with the situation is to listen to what they have to say and then calmly suggest that other members have some input too. Even if this doesn't stop them the selectors will have heard you trying to include all members of the team, which will reflect well on you, much more so than just making your voice heard.
Group activities - practical tasks
As a group, candidates may be asked to use equipment or materials to make something - a paper clip and pipe cleaner bridge capable of taking a golf ball from one table to another, for example. The selectors are more interested in how the group interacts than in the quality of the finished product, but they are also assessing your planning and problem-solving skills, and the creativity of your individual ideas. As with any group activity, get involved - however silly you consider the task to be.
Group activities - discussions and role plays
You may be asked to take part in a leaderless group discussion, or in a more formal role-playing exercise where you are given a briefing pack and asked to play the part of a particular person. The assessors are looking for your individual contribution to the team as well as your verbal
communication and planning skills. 'Everyone was given a different company to represent, all of which wanted money from a central charity fund. We had to hold a board meeting to decide which were worthwhile in the area (we were given some information about this) and which met the criteria, and how much to give everyone.'
WHAT NEXT?
For most candidates, an assessment centre represents the final round of selection activity, although some employers might invite you back for another interview or round of interviews. It is normal for an organisation to let you know when they expect to have made a decision and how you will be notified of that decision. Do not be afraid to ask if this has not been made clear.
TYPICAL EMPLOYER'S ITINERARY
(Example from a major graduate employer)
Preparation
• Visit the website and read our recruitment brochure and any other recent information you can about us.
• Draw up a list of your main strengths, particularly those which you feel may be applicable for the area to which you have applied.
• Consider any areas that could be improved and think about how you will address them.
• Think of questions you may want answered at this stage.
• Plan your journey carefully so that you arrive in plenty of time for the start of the assessment centre.
• Try to make conversation with other candidates - it will help you when it comes to the group exercises if you have already formed relationships.
What to expect
• You will be one of six to eight candidates and four assessors - these are usually managers from the part of the business to which you have applied.
• You will be interviewed, asked to take part in a number of exercises, and given a numerical reasoning test. The exercises will be based on the type of work for which you have applied.
• The exercises, usually undertaken with a number of other candidates, will take the form of an in-tray or case study exercise, a presentation and a group discussion.
• At the end of the assessment, we will ask you for feedback on the process. This will have no impact on any decisions we make about your performance and we will encourage you to be honest in your comments.
Your performance
• You do not need to prepare for the assessment centre - we are not assessing what you know, but how you think. Be yourself - at your best.
• Listen carefully to the instructions given to you at the start of the day, and always read the information you are given carefully.
• Not everyone is good at certain exercises, but remember that the assessment centre will give you a number of chances to meet our criteria.
• Remain focused and motivated for the whole day. You will find it tiring, but we will be assessing your level of motivation throughout the assessment centre.
• You are not in competition with the other candidates, but with pre-determined criteria; it is quite possible that every candidate will achieve the standard, in which case offers will be made to all.
• Have fun and enjoy the day!
You will learn
• About how you react in different situations - you may identify strengths of which you were not previously aware.
• More about the company - recruitment is a two-way process. You will have the opportunity to talk with the assessors, and to meet a number of young graduates with whom you can talk informally over dinner. The dinner is not part of the assessment but will give you a chance to learn what life in the company is like and whether it is for you.
• More about the type of activities in which you may be involved if you are offered a position with us - the assessment is loosely based on samples of real work.
Criteria
We will assess your performance against predetermined criteria that we have identified as being important in our organisation:
• interpersonal skills;
• team working skills;
• communication skills - both written and oral;
• leadership skills;
• time management skills;
• listening skills;
• motivation and enthusiasm;
• data analysis skills;
• decision-making skills;
• influencing skills;
• creativity;
• integrity;
• initiative.